<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"
        "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html xmlns="http://www.w3.org/1999/xhtml" xml:lang="en" lang="en">
<head>
<meta http-equiv="content-type" content="text/html; charset=iso-8859-1" />
<title>Deferred "DEF" Notations - Examination Office - Concordia University</title>
<link type="text/css" rel="stylesheet" href="http://registrar.concordia.ca/exam/layout.css" />
</head>

<body id="top">

<table border="0" cellspacing="0" cellpadding="0" style="border-collapse: collapse bordercolor: #111111">
  <tbody>
  <tr>
    <td width="182" valign="top">

<a href="../../pageswww.concordia.ca/index.html"><img border="0" src="http://registrar.concordia.ca/exam/crest.gif" /></a></td>
    <td width="42" bgcolor="#FFFFFF" valign="top">
    &nbsp;</td>
    <td width="700" bgcolor="#FFFFFF" valign="bottom">
    <b><font color="#017CC2" size="4">Deferred "DEF" Notations</font></b></td>
  </tr>
  <tr>
    <td width="182" valign="top">
	<table border="0" id="table1" cellspacing="0" cellpadding="8">
		<tbody>
		<tr>
			<td>
<div class="wireframemenu">
<ul>
<li><a href="index.html">Home</a></li>
<li><a href="services.html">Services &amp; Contacts</a></li>
<li><a href="impdates.html">Important Dates</a></li>
<li><a href="schedule.html">Examination Schedules</a></li>
<li><a href="datechange.html">Requests to Change Exam Dates</a></li>
<li><a href="conflicts.html">Examination Conflicts</a></li>
</ul>
</div>
<br />
<div class="wireframemenu">
<ul>
<li><a href="externexam.html">External Examination at Concordia</a></li>
<li><a href="conexam.html">Concordia Exam at an External Institution</a></li>
</ul>
</div>
<br />
<div class="wireframemenu">
<ul>
<li><a href="regulations.html">General Final Examinations Regulations</a></li>
<li><a href="roomreg.html">Room Regulations</a></li>
<li><a href="conduct.html">Academic Code of Conduct</a></li>
</ul>
</div>
<br />
<div class="wireframemenu">
<ul>
<li><a href="defnote.html"><b>Deferred &quot;DEF&quot; Notation</b></a></li>
<li><a href="http://registrar.concordia.ca/exam/faqdef.html">DEF FAQs</a></li>
</ul>
</div>
<br />
<div class="wireframemenu">
<ul>
<li><a href="http://registrar.concordia.ca/exam/mednote.html">Medical &quot;MED&quot; Notations</a></li>
<li><a href="http://registrar.concordia.ca/exam/faqmed.html">MED FAQs</a></li>
</ul>
</div>
<br />
<div class="wireframemenu">
<ul>
<li><a href="http://registrar.concordia.ca/exam/supplemental.html">Supplemental Examinations</a></li>
<li><a href="http://registrar.concordia.ca/exam/faqsup.html">Supplemental FAQs</a></li>
</ul>
</div>
<br />
<div class="wireframemenu">
<ul>
<li><a href="http://registrar.concordia.ca/exam/forms.html">Request Forms (PDF)</a></li>
</ul>
</div>

		</tbody>
		</table>
	</td>
    <td bgcolor="#FFFFFF" valign="top" colspan="2">
    <table border="0" cellpadding="0" style="border-collapse: collapse bordercolor: #111111" width="100%" id="AutoNumber5" cellspacing="0">
      <tbody>
      <tr>
        <td width="42">
        &nbsp;</td>
        <td width="700">
<hr />

        </td>
        <td rowspan="4">
	&nbsp;</td>
      </tr>
      <tr>
        <td width="42">
        <br />
        &nbsp;<p><br />
&nbsp;</p></td>
        <td width="700">
	<p>

	<font color="#017CC2" size="2" face="Verdana"><b>1.&nbsp; PROCEDURES</b></font></p><ol style="font-family: Verdana; font-size: 10pt" type="a">
		<li><font size="2" face="Verdana">A student who has missed an examination due to unforeseeable circumstances beyond his or her control can apply to have his or her original grade replaced by a temporary &#8220;DEF&#8221; notation. The original grade assigned must include a &#8220;DNW&#8221; notation.<br />
		<br />
		<b>Note:</b>  Unforeseeable and/or extraordinary circumstances may include, but are not limited to, a serious illness or severe injury;  a recent death in one&#8217;s immediate family; unexpectedly assuming responsibility of an immediate family member due to serious illness; severe emotional stress; fire.  Personal travel is not an acceptable reason to be granted a &#8220;DEF&#8221; notation.<br />&nbsp;</font></li>
		<li><font size="2" face="Verdana">A &#8220;DEF&#8221; notation cannot be assigned in a course with an &#8220;R&#8221; or &#8220;NR&#8221; notation. 
		<br />&nbsp;</font></li>
		<li><font size="2" face="Verdana">Application forms for &#8220;DEF&#8221; notations 
		are available from the 
		<a target="_blank" href="http://registrar.concordia.ca/SSC/">Birks Student Service Centre</a> or in 
		<a target="_blank" href="http://registrar.concordia.ca/exam/pdf/form4.pdf">PDF format</a>. <br />&nbsp;</font></li>
		<li><font size="2" face="Verdana">A completed application must be 
		submitted to the Birks Student Service Centre, not to the Instructor, 
		Department, Faculty or School by the following deadlines:<br />
		<br /><b>January 15</b> for Fall courses (/2)<br /><b>May 15</b> for 
		Fall/Winter courses (/3 and /4)<br />
		<b>August 31</b> for Summer courses (/1)<br />&nbsp;</font></li>
		<li>The application must be accompanied by a Concordia medical certificate or, if the reasons are not medical, by other appropriate documents indicating that the student was unable to write an examination on the day or days in question.  If the required documentation is not available before the application deadline, the student should submit the request form and provide the supporting material as soon as possible.<br />
&nbsp;</li>
		<li>The 
				<font face="Verdana" size="2">
		<a target="_blank" href="http://registrar.concordia.ca/exam/pdf/form4B.pdf">Concordia medical certificate</a></font> must indicate very clearly that you could not be present to write your exam. It does not need to provide us with the diagnosis, only a statement confirming that you had to be absent on (specific date) for a medical reason.<br />
		<br />
		Please note the following:<ol style="font-family: Verdana; font-size: 10pt" type="a">
		<li type="i">You must visit your medical practitioner on or before the date of the missed exam.</li>
		<li type="i">By submitting this note, be advised that you authorize the University to verify its legitimacy.</li>
		<li type="i">Tampering, altering or modifying the certificate in any way could lead to charges brought against the student under the Code of Rights and Responsibilities and/or the Academic Code of Conduct.<br />&nbsp;</li>
		</ol>
		</li>
		<li>The application for a &#8220;DEF&#8221; notation must be accompanied by a $25.00 per course processing fee.<br />
&nbsp;</li>
		<li>The Examinations Office is entitled to ask the student to provide additional medical information.<br />
&nbsp;</li>
		<li>When the Examinations Office approves the awarding of the &#8220;DEF&#8221; notation, it will temporarily replace the student&#8217;s original grade for the course or courses concerned. The student is then entitled to write a deferred examination.<br />
&nbsp;</li>
		<li>When the deferred examination has been completed and evaluated, a new grade will replace the &#8220;DEF&#8221; notation.<br />
&nbsp;</li>
		<li>When a student receiving the privilege of writing a deferred examination does not write the examination during the specified period, the privilege will be withdrawn and a final grade in the course will be recorded by the Office of the Registrar according to the grade achieved by the student before the &#8220;DEF&#8221; notation was granted.<br />
&nbsp;</li>
		<li>Requests for deferred examinations can be made in a maximum of three (3) exam sessions during a student&#8217;s undergraduate or independent studies at Concordia.  Requests which exceed this number will be submitted to the University Examinations Committee for consideration.
</li>
		</ol>
		<p><font size="2" face="Verdana">

<br /><font color="#017CC2"><b>2.&nbsp; DEFERRED EXAMINATIONS &#8211; REGULATIONS</b></font><b>&nbsp;
		<a href="http://registrar.concordia.ca/exam/defnote.html#top">
		<img border="0" src="http://registrar.concordia.ca/exam/top.gif" width="26" height="7" alt="top of page" /></a></b></font></p><ol style="font-family: Verdana; font-size: 10pt" type="a">
			<li><font size="2" face="Verdana">A student who did not write a final exam and has been granted a &#8220;DEF&#8221; notation is permitted to write a deferred examination. <br />&nbsp;</font></li>
			<li><font size="2" face="Verdana">A deferred examination counts for the same weight in the course evaluation scheme and covers the same course material as the original examination.<br />&nbsp;</font></li>
			<li>When a student receiving the privilege of writing a deferred examination does not write the examination during the specified period, the privilege will be withdrawn and a final grade in the course will be recorded by the Office of the Registrar according to the grade achieved by the student before the &#8220;DEF&#8221; notation was granted.<br />
&nbsp;</li>
			<li>Students who were prevented from writing the deferred exam due to extraordinary circumstances will be able to apply to the University Examinations Committee.<br />
&nbsp;</li>
			<li>The University Examinations Committee is comprised of one faculty member from each Faculty, a student representative, a representative from the Office of the Provost, and a representative from the Office of the Registrar.  The Committee&#8217;s decisions are final.<br />
&nbsp;</li>
			<li>When a deferred examination has been written and evaluated, the mark is added to the student&#8217;s marks for other course work. The resulting final grade will replace the &#8220;DEF&#8221; notation on the student&#8217;s academic record and transcript.<br />
&nbsp;</li>
			<li>A student who fails a course after writing a deferred examination may have one opportunity to write a supplemental examination during the next scheduled supplemental examination period provided the original grade was not &#8220;FNS&#8221; and all other criteria for writing a supplemental have been met.</li>
			</ol>
	<p><font size="2" face="Verdana">

			(Please see  
	<a href="http://registrar.concordia.ca/exam/faqdef.html">Frequently Asked Questions 
			regarding requests for &#8220;DEF&#8221; notations</a> for additional 
			information)</font></p>

        </td>
      </tr>
      <tr>
        <td width="42">
        &nbsp;</td>
        <td width="700">
	<p align="right">
    <font size="1"><a href="http://registrar.concordia.ca/exam/defnote.html#top">Top of page</a></font></td>
      </tr>
      <tr>
        <td width="42">
        &nbsp;</td>
        <td width="700" valign="bottom">
	<a href="../">
	<img border="0" src="http://registrar.concordia.ca/exam/oftr.jpg" align="right" /></a></td>
      </tr>
    </tbody>
    </table>
    </td>
  </tr>
</tbody>
</table>

</body>
</html>